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Date: 05 February 2025 Cemetery Hotel, Rochdale
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Ref: February Meeting |
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| Present: | Trust: | Murray Knight, Scott Goulding, Keith Hicks, Bob Morrisey, Dave Earnshaw and Ruby Loynd | |
| Guests: | |||
| Apologies: | Emma Loynd, Charlie Stansfield, Siobhan McElhinney, Jake Dowd, Harry Holt, Michael Sheperd and Ian Goodwin. | ||
| Minutes: Emma Loynd | |||
| Chair: Vacant | |||
Membership
Currently 836
Adults 381
Exiles 267
Juniors 188
Renewing 766
70 new members
Donations £1,256
At the end of April, we will call the close of this membership.
Family membership was again discussed and will be revisited before the start of next season’s membership release.
Coach Travel
Update from Emma: –
An email going out tonight to all email addresses of travellers since October thanking customers for their support and commitment.
A note will be added expressing the need to sell 30+ seats per coach to make them viable. We cannot sustain the service if we are making a loss, despite the very kind contributions from the Ogdens.
Discussions were had about looking into a smaller coach with toilet facilities moving forward.
I am currently looking at the Codes of Conduct with a view to updating them along with a Travel Policy for the upcoming season. These would then be reviewed every season moving forward.
One thing that was noted on the Fylde trip, people were drinking on the coach.
This in turn means the stewards need to be more proactive, as ultimately there are responsible along with the driver if alcohol is on the coach.
There also needs to be a more formal process for checking on the coach in both directions. A printed register with phone number so that if a passenger is missing, they have quick access to contact numbers. A copy must then be sent to Emma both outbound and return. Copied to be kept on file.
A register can be delivered to either of the chaperones if printing is not possible for them.
A statement will be put out online for the coaches we are running for the rest of the season.
Any cup games will be looked at separately, as and when required.
Chairman
Discussions were had about the position of Chairman.
Bob Morrissey has been appointed as Interim Chairman of the Trust Board.
Trust Representation on the Club Board
A discussion was had around this position.
A job description and expectations of the role are required so that possible applicants can make an informed decision as to whether to apply or not.
There needs to be more talks with the club and the members before making a definite decision.
Fans Forum
The issues surrounded the forum not being live streamed have been addressed. This was due to a poor signal.
Jamie Willoughby was well received and spoke well about the direction in which they wanted the club to go.
The slides from the forum are to be shared with us so they can be added to the website.
Social Media
A discussion was had around having a push to increase the number of members on our social media outlets.
X is growing nicely and likes and comments are slow but increasing.
We are also gaining followers on LinkedIn.
The Club are also reposting and supporting our coach travel amongst other things.
PSA ang Lung Testing
These are still being investigated.
Hospitality
To be reviewed in upcoming meetings.
Banners
Emails are being sent to suppliers for quotes by Ruby with Harry providing the design.
A travel banner will be looked into for the upcoming season.
Former Player Speakers
Keith is exploring options.
Players/ former managers contacted for the curry night.
Squad Builder
Dave met with the BOGS team and the following was decided: –
February 28th is closure for Standing Orders.
We will cancel Direct Debits if members have not ended the payments themselves.
Michael to find out more.
Dave is meeting with Matt and the Club Board to discuss fundraising initiatives.
Hendo Project Update
The presentation was due to take place 25th January. However, due to recent match postponements and pitch issues, Ruby has decided to reschedule to Saturday 22nd February at the Barnet home match.
Kit/ Merchandise Fans’ Feedback
Andy Duff was grateful for all the fan input.
Details will be released in the future regarding the new kit designs.
Season Card Meeting
The meeting is due to take place on 27th February and will be live streamed on Teams.
POTM
Will be presented at the Ebbsfleet match.
Exiles’ Day
Scott and Keith are volunteering on the day.
Plans are evolving.
Date of event 29th March.
AOB
Social Media Important Update:-
Prime Account Holders MUST NOT like, repost or comment on anything controversial, political or add personal views to any post under any circumstances.
DO NOT follow any random accounts.
If you are unsure, do not add them and ask the other Directors before doing so.
Trust Desk changes:- 01st March – Emma??
Fantasy Football League: –
Members only. Will we publicise winners? Will there be a prize at the end of th season? To be discussed at the next meetings.
Keith to share details about Run – Walk – Cycle.
Date of the next meeting:- Wednesday 5th March 2025 at 18.30 at the Cemetery Hotel.